Privacy Policy
The purpose of this policy is to establish rules that govern the collection, use and disclosure of personal information by PLASP in a manner that recognizes the need to balance the right of privacy of individuals with respect to their personal information with PLASP’s need to collect, use, and/or disclose that personal information in order to fulfill its charitable purposes.
Intent
PLASP collects personal information in the regular course of its activities. Personal information is any information about an identifiable person (e.g. name, address, phone number, etc.).
The purpose of this policy is to establish rules that govern the collection, use and disclosure of personal information by PLASP in a manner that recognizes the need to balance the right of privacy of individuals with respect to their personal information with PLASP’s need to collect, use, and/or disclose that personal information in order to fulfill its charitable purposes.
Scope
This Policy applies to all PLASP Employees.
Policy
PLASP Child Care Services commits to ensuring that all personal information gathered about its customers (parents and children) and its employees and volunteers is kept confidential and is treated in a manner that a reasonable person would consider appropriate in the circumstances.
Our key principles are:
Collecting and Using Information
PLASP will only collect personal information that is required to provide its services and/or is required for licensing or legal purposes. Personal employee information will only be collected to provide benefits and for payroll and performance management purposes.
When you visit PLASP’s web site, the following information is automatically collected:
- information about your computer, including your IP address, the type of operating system and browser you use, and your computer’s location
- what pages you visit on our site and what links you click on
- what other sites you’ve visited recently
PLASP does not systematically collect any information about the identity of individuals searching PLASP’s website. PLASP collects the statistical information listed above from your visit to PLASP’s website in order to help PLASP:
- develop content that responds to the interests of site visitors; and
- evaluate PLASP’s products and services.
Obtaining Consent
When personal information is collected, PLASP will explain how it will be used and will obtain your consent to collect, use, and disclose it.
Limiting Use and Disclosure of Information
PLASP will only use your personal information for the purposes for which we have obtained your consent.
We may provide your information to other parties:
- when we have your consent to do so; and/or
- when we are required or permitted to do so by law.
Protecting Information
We will protect your information with appropriate procedures and security measures and dispose of it by means of shredding, or other methods, to protect the security of the information no longer required. The personal information collected by PLASP is kept and/or maintained at the head office of PLASP and each employee and volunteer of PLASP is required to agree to not share, copy, or disclose any personal information to any third party for any reason, other than as required under law, or for the purposes for which you provided your personal information to us.
Retaining Information
Your personal information is kept until the stated purpose is completed. For example, if you gave us your personal information to register your child in a PLASP program, we will keep this information until your child is no longer in the program and only for as long as it must be kept under law.
Providing Information Access and Accuracy
You will be responsible for ensuring that we have your up-to-date personal information in our records. Upon written request, and proof of identification, we will provide you with the personal information that we have on file about you.
Respecting and Responding to Privacy Concerns
Our staff is available to answer any questions you may have about your personal information. If you would like more information about our policies, to see exactly what personal information we have about you in our records, or to register a complaint, please contact:
PLASP Child Care Services
Attn: Privacy Officer
60 Courtneypark Drive West, Unit 5B
Mississauga, ON L5W 0B3
905-890-1711
If you would like to withdraw your consent to PLASP’s use of your personal information, please email privacyofficer@plasp.com.
PLASP will post and explain any changes to this Privacy Policy as soon as they go into effect. PLASP is not responsible for the content or privacy policies of the websites to which PLASP’s website may link.
| Source and Information Gathered | Purpose for Gathering | May Be Disclosed To |
| Registration Form Child’s Information • Given Name and Preferred Name • Address • Date of Birth • Gender • Parent Child Lives With Parent/Guardian Information • Name • Address • Email address • Relationship to Child • Home and Mobile Telephone Number • Business Telephone Number/s • Employer & address • Bank, Transit and Account Number | • To Process the registration form and attendance sheets • Contact information to process registrations; communicate with parents and for emergency contact purposes. | • Program Staff • Relief Staff • Supervisors • Head Office Staff involved in the administration of registration and management of programs • Ministry of Education licensing staff • Companies contracted by PLASP to; print Income Tax Receipts, provide insurance. |
| Emergency Contact • Name • Relationship to Child • Telephone Number | • For program fee payment purposes • To ensure that an adult can pick up and assume responsibility for the child in the event of an emergency when parents can not be reached | • Financial institutions for fee payment transactions |
| Medical Form Child’s Information • Name • Date of Birth • Doctor’s Name, address and telephone number Medical Information provided by parents food allergies, epilepsy, diabetes • For children attending the centre • Immunization Data • Weight and Height | • Information used in the case of a medical emergency • For adequate supervision with respect to medical requirements of the child e.g. allergy to certain foods | • Program Staff • Relief Staff • Supervisors • Head Office Staff involved in the administration of registration and management of programs • Ministry of Education licensing staff • Medical Practitioners |
| Other • Custody agreements or arrangements between parents • Subsidy Information such as agency, worker, etc for parents receiving subsidy from an agency e.g. Region of Peel | • To ensure the child is released to the appropriate guardian • To advise the source of the registration details and fees | • Program Staff • Relief Staff • Supervisors • Head Office Staff involved in the administration of registration and management of programs • Region of Peel or other subsidizing agency |